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  1. #1
    Just a tech 250+ Posts keithxxiii's Avatar
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    Windows Server 2012R2 Print Queue

    Hi Folks,

    Just wanna ask if you have encountered a requirement to hide the document names in print queue while printing from a shared printer.
    From the end user's pc, select see whats printing and while keeping it opened, you'll notice the print documents comes and depending on the spool size, it disappears eventually.
    Is there a feature to disable this?

    Thanks
    Aye! Cut the crap

  2. #2
    Service Manager 1,000+ Posts rthonpm's Avatar
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    Re: Windows Server 2012R2 Print Queue

    Only if the device has a secure print function. Many Ricoh devices offer a secure print option that won't allow the document to print until a code is entered at the machine. It will also obscure the file name and username of the job. I'm sure other manufacturers offer something similar.

  3. #3
    Just a tech 250+ Posts keithxxiii's Avatar
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    Re: Windows Server 2012R2 Print Queue

    Quote Originally Posted by rthonpm View Post
    Only if the device has a secure print function. Many Ricoh devices offer a secure print option that won't allow the document to print until a code is entered at the machine. It will also obscure the file name and username of the job. I'm sure other manufacturers offer something similar.
    Thanks for the info. Yes, most ricoh devices offer secure print. But the client's requirements is from the window's pc itself.
    Referring to the image below, for a shared print queue, the user will be able to see the spooled documents.
    Capturequeue.PNG

    Is there a way that a user can only see his/her document?

    BR
    Aye! Cut the crap

  4. #4
    Service Manager 1,000+ Posts rthonpm's Avatar
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    Re: Windows Server 2012R2 Print Queue

    There's no real way from Windows to accomplish this. By default, any authenticated user has permissions to print, which grants them the ability to see the print queue and other jobs in it. They can't edit or manage them in any way by default. The only possible ways to limit it would be either direct IP printing (bad), or to limit who has access to the print queue on the server, which can cause a bit of confusion.

  5. #5
    Indentured Servant 500+ Posts D_L_P's Avatar
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    Re: Windows Server 2012R2 Print Queue

    Quote Originally Posted by keithxxiii View Post
    Hi Folks,

    Just wanna ask if you have encountered a requirement to hide the document names in print queue while printing from a shared printer.
    From the end user's pc, select see whats printing and while keeping it opened, you'll notice the print documents comes and depending on the spool size, it disappears eventually.
    Is there a feature to disable this?

    Thanks
    Is the render jobs on client computers selected?

    RenderJobs.jpg

  6. #6
    Service Manager 1,000+ Posts rthonpm's Avatar
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    Re: Windows Server 2012R2 Print Queue

    Quote Originally Posted by D_L_P View Post
    Is the render jobs on client computers selected?

    RenderJobs.jpg
    That will still send the information across with the job when it hits the shared queue. All that determines is where the translation from the file to PDL is performed.

  7. #7
    Senior Tech. 2,500+ Posts NeoMatrix's Avatar
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    Re: Windows Server 2012R2 Print Queue

    Windows hidden files:
    In a CMD window the command to hide files is Attrib.exe

    Example:
    attrib +h mytest.txt


    The above command will only work if the Explorer GUI is not set to "Show hidden files,folders and drives."
    Otherwise the above attrib command is redundant.

    You could try creating multiple print drivers or share names that point to the same printer.
    Allocate a different share name to each individual person...

    Not sure how this would work out though...

    A powershell or VB script might create another solution...
    What if we could count the stars... , what number would you stop at...?"
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  8. #8
    Technician Kimi's Avatar
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    Re: Windows Server 2012R2 Print Queue

    Looks like a sales lead for MPS..

    I am not aware of how to resolve this otherwise.

  9. #9
    Senior Tech 250+ Posts tsbservice's Avatar
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    Re: Windows Server 2012R2 Print Queue

    Quote from here:
    PaperCut KB | Hide Document Names on Windows Printers
    According to Microsoft : “When printing to a Windows Server 2012 print queue, only users with administrator permissions on the print queue (full system administrator or delegated print administrator, see Assign Delegated Print Administrator and Printer Permission Settings in Windows Server 2012) will see readable document names when viewing the print queue. Users can still view the queue from their client computer and will see their own document name in full, but for other user’s print jobs they will see Print Document for the document name. Additionally, in most cases in the event log on the server, the document name will also appear as Print Document. However, in some job failure cases, the document name will be listed in the failure event.”
    A tree is known by its fruit, a man by his deeds. A good deed is never lost, he who sows courtesy, reaps friendship, and he who plants kindness gathers love.

  10. #10
    Just a tech 250+ Posts keithxxiii's Avatar
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    Re: Windows Server 2012R2 Print Queue

    Quote Originally Posted by Kimi View Post
    Looks like a sales lead for MPS..

    I am not aware of how to resolve this otherwise.
    It is indeed. The OEM visited the customer's site together with their "MPS Executive" and has told them that it is possible to hide the documents file names. I as a partner was left blank when we had a meeting with the customer as they were requesting for an expansion of the solution.

    I'm almost to the point of letting it go and move on.
    Aye! Cut the crap

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