Archiving of sent faxes

[mrwho]

ok, we all know by now that GW machines can forward received faxes. But my question now is this:

- Is it possible to forward SENT faxes in order to make an archive of those?

[zed255]

Using a workflow in GlobalScan can do that.

[teebee1234]

I've done this a few months back on an MPC3000, but for the life of me I can't remember the exact process. It was in fax user tools and the function name wasn't obvious. The customer wanted fax forwarding and sent faxes archived and I was able to do it. I'll look it up in a bit and get back unless someone else post the answer sooner.

[chaunce54]

I believe most machines can save a backup copy of the transmitted file. Check the facsimile reference of the model to see if it has that feature. From the facsimile reference of the Savin C2828:

Backup File TX Setting
You can specify whether or not to send to a selected folder the backup of a file sent by Memory Transmission.
By setting [Backup File TX Setting] to [On] and selecting the destination folder, you can automatically send to the selected folder the backup of a file sent by Memory Transmission using the machine's control panel, Web Image Monitor, DeskTopBinder, or LAN-Fax.
Select the destination folder for the backup file from the address book.
The default setting is Off.

[mrwho]

I believe most machines can save a backup copy of the transmitted file. Check the facsimile reference of the model to see if it has that feature. From the facsimile reference of the Savin C2828:

Can't find anything that would suggest that. The machine in question is an MP201SPF (successor of the MP171SPF). As far as I can tell, it does everything its bigger sibblins do but this - which I didn't even imagined was possible until now.

Can someone confirm this to me please?

[mrwho]

Can't find anything that would suggest that. The machine in question is an MP201SPF (successor of the MP171SPF). As far as I can tell, it does everything its bigger sibblins do but this - which I didn't even imagined was possible until now.

Can someone confirm this to me please?

Slight update: I need this done on the MP201SPF and the MP2851 with the fax option.

Cheers!

[teebee1234]

Looks like Chaunce54 is correct, you can do it for the 2851, not sure about the 201. From the OP manual....
--------------------------------------------------------------------------------

Sending to E-mail/Folder Destinations
This machine uses its fax function to send scanned documents over the network to computers.

Specify an e-mail address or the path to the destination folder.

You can send the same document to an e-mail destination, folder destination, fax number, IP-Fax destination, and Internet Fax destination simultaneously. If you specify a destination fax number (of another party's fax machine) and a destination folder on your computer at the same time, you can view the sent document on your computer.
When sending to e-mail/folder destinations, you can select PDF or TIFF as the file type of the document you are sending.

Important
• To send to e-mail/folder destinations, this machine must be connected to a LAN and set up correctly
in “System Settings”.
• To send e-mail documents, set [E-mail Setting] to [On] in the Facsimile Features menu, under Initial Settings. See “Facsimile Features”, General Settings Guide.
• To send to folder destinations, set [Folder Setting] to [On] in the Facsimile Features menu, under Initial Settings. See “Facsimile Features”, General Settings Guide.

Note
• Black and white images are sent in the same way as standard fax transmissions.
• To send to a folder destination, you must first register the path for the folder in the Address Book. You cannot enter the path manually on the standby display.
• To use an e-mail address registered in the Address Book as an e-mail destination, specify “Use E-mail Address for” for [E-mail / Internet Fax Destination].
• In this manual, “IP address” covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the environment you are using.
-----------------------------------------------------------
From the General Settings Guide (what Chaunce54 stated)
Backup File TX Setting
You can specify whether or not to send to a selected folder the backup of a file sent by Memory Transmission.
By setting [Backup File TX Setting] to [On] and selecting the destination folder, you can automatically send to the selected folder the backup of a file sent by Memory Transmission using the machine's control panel, Web Image Monitor, or LAN-Fax.
Select the destination folder for the backup file from the address book.
The default setting is Off.
If you set [Backup File TX Setting] to [On] but the Backup File TX fails, the machine automatically prints a backup file TX communication failure report.
The backup file format will be the same as that specified for files forwarded to folder destinations.
Using the parameter settings (switch: 21, bit: 3), select TIFF or PDF as the format for sending a file.
The format is factory-preset to TIFF.
Using the parameter settings, you can specify the redial interval (switch: 35, bits: 0-7) and the maximum number of redials (switch: 36, bits: 0-7). The redial interval is factory-preset to 15 minutes; the maximum number of redials, to 192.
Using the parameter settings, (switch: 37, bit: 0) you can specify whether to stop sending a backup file if the destination folder becomes full while the machine is sending or waiting to send a fax or the backup file.
1. Press [Facsimile Features].
2. Press [Send Settings].
3. Press [Backup File TX Setting].
4. Press [On].
If there is a folder already programmed, a folder name is shown. If you want to change the folder, press [Folder] and proceed to step 5.
5. Specify a folder for back up, and then press [OK].
The folder name is shown to the right of [Folder].
6. Press [OK].
7. Press the [User Tools/Counter] key.

[mrwho]

Nice, thanks! I assumed the 201 and the 2851, albeit two different beasts, would do roughly the same things since they're both GW controllers and fairly recent. I never checked the 2851 manual, but I'll pass on this info to my colleague who's taking care of that matter.

Cheers!

[teebee1234]

If the customer faxes from their desktop using LAN fax, they can select 'Save and Send' in the send options and choose a folder on the PC/network to save it to. Doesn't look like anyway to do it directly from the device.