Small Law firm needs printing/copying client accounting

[Shaker]

Small law firm would like an automated way to record printed and copied pages per client.

recommendations please

[bsm2]

Re: Small Law firm needs printing/copying client accounting

Almost all machines have account codes if small amount , there are 3rd party companies as well,

[BaconSteve]

Re: Small Law firm needs printing/copying client accounting

I hate to generalize but I will... attorneys are the cheapest S.O.Bs on the planet, with doctors running a close second. Small law firm... whatever. They gotta pay to play just like the rest of us. Built in accounting or show me the money.

[SalesServiceGuy]

Re: Small Law firm needs printing/copying client accounting

All law firms, large or small, are heavily dependent on their copiers to copy/print/fax/scan the paper documents they produce and in turn invoice to their customers.

As a law firm is a professional services company, image quality must reflect the quality of the documents produced.

Dept Codes do make it easier to track the usage of the copier for bill back to client purposes. Generally, Dept Codes require a copier with a Hard Drive installed. All Dept Codes systems are not equally easy to use. Toshiba offers arguably the best built in system.

Josh Devenney on LinkedIn: "#ToshibaTipTuesday Department Management: Track, Manage, or Limit usage on your Toshiba system. This can also be applied per function: copy, scan, print, etc...
#TeamToshiba #Value #Efficiency"


It is not uncommon for many law firms, especially small ones to charge a flat rate for all documents produced and not worry about Dept Codes.

Mixed size originals are also important to law firms as they often create documents that are a mix of letter and legal size pages.

Josh Devenney on LinkedIn: "#ToshibaTipTuesday Mixed original sizes: Scan several different sizes in a single job. Use this feature instead of running several different scan jobs and piecing them together afterwards.
#TeamToshiba #Value #Efficiency
Step-by-Step Instructions:
1. Select SCAN
2. Select SCAN SETTING
3. Select ORIGINAL SIZE
4. Select MIXED ORIGINAL SIZES and OK"

If your law firm uses Apple OSX computers, I would recommend only buying a new copier, as Apple software updates approx every year. Manufacturers are not obliged to update their operating systems for discontinued, used copiers.

Scanning is a high priority task for all law firms. While it may be tempting to get a low cost A4 product capable of max Legal paper sizes, these devices generally do not have nearly as robust a Document Feeder design as the higher cost A3 Ledger size copiers.

Also consider a copier that can automatically convert paper documents via Optical Character Recognition into editable MS Word or Searchable PDF formats potentially saving many hours of retyping documents. Again. Toshiba's optional, built in OCR function found only on new models is very good.

[KenB]

Re: Small Law firm needs printing/copying client accounting

I hate to generalize but I will... attorneys are the cheapest S.O.Bs on the planet, with doctors running a close second. Small law firm... whatever. They gotta pay to play just like the rest of us. Built in accounting or show me the money.

My most nightmarish accounts have been small law firms.

The most recent one, a woman lawyer, was one of the most nasty, foul mouthed people I ever dealt with.

Every third word was a F-Bomb.

Fortunately, my involvement was all remote, so I never had to meet the she-witch in person.

[BaconSteve]

Small Law firm needs printing/copying client accounting

All law firms, large or small, are heavily dependent on their copiers to copy/print/fax/scan the paper documents they produce and in turn invoice to their customers.

As a law firm is a professional services company, image quality must reflect the quality of the documents produced.

Dept Codes do make it easier to track the usage of the copier for bill back to client purposes. Generally, Dept Codes require a copier with a Hard Drive installed. All Dept Codes systems are not equally easy to use. Toshiba offers arguably the best built in system.

Josh Devenney on LinkedIn: "#ToshibaTipTuesday Department Management: Track, Manage, or Limit usage on your Toshiba system. This can also be applied per function: copy, scan, print, etc...
#TeamToshiba #Value #Efficiency"


It is not uncommon for many law firms, especially small ones to charge a flat rate for all documents produced and not worry about Dept Codes.

Mixed size originals are also important to law firms as they often create documents that are a mix of letter and legal size pages.

Josh Devenney on LinkedIn: "#ToshibaTipTuesday Mixed original sizes: Scan several different sizes in a single job. Use this feature instead of running several different scan jobs and piecing them together afterwards.
#TeamToshiba #Value #Efficiency
Step-by-Step Instructions:
1. Select SCAN
2. Select SCAN SETTING
3. Select ORIGINAL SIZE
4. Select MIXED ORIGINAL SIZES and OK"

If your law firm uses Apple OSX computers, I would recommend only buying a new copier, as Apple software updates approx every year. Manufacturers are not obliged to update their operating systems for used copiers bought at low cost.

Scanning is a high priority task for all law firms. While it may be tempting to get a low cost A4 product capable of max Legal paper sizes, these devices generally do not have nearly as robust a Document Feeder design as the higher cost A3 Ledger size copiers.

Also consider a copier that can automatically convert paper documents via Optical Character Recognition into editable MS Word or Searchable PDF formats potentially saving many hours of retyping documents. Again. Toshiba's optional, built in OCR function found only on new models is very good.

[SalesServiceGuy]

Re: Small Law firm needs printing/copying client accounting

I agree with “Scanning is a high priority task for all law firms. While it may be tempting to get a low cost A4 product capable of max Legal paper sizes, these devices generally do not have nearly as robust a Document Feeder design as the higher cost A3 Ledger size copiers.”

Safe to say you represent Toshiba. “Toshiba offers arguably the best built in system.” You could say that about any manufacturer “arguably”

Xerox, and likely others also offer FREE built in SEARCHABLE PDFs along with “optional” advanced OCR.

“ToshibaTipTuesday Mixed original sizes: Scan several different sizes in a single job. Use this feature instead of running several different scan jobs and piecing them together afterwards.
#TeamToshiba #Value #Efficiency
Step-by-Step Instructions:
1. Select SCAN
2. Select SCAN SETTING
3. Select ORIGINAL SIZE
4. Select MIXED ORIGINAL SIZES and OK”
XEROX can do this with a simple to configure “one touch” button.

With all due respect, I don’t think he was looking for a sales pitch. He was asking about 3rd party accounting solutions.

There is no need for a 3rd party accounting system with Toshiba. Simply export your Dept Codes into Excel via a CSV file.

"XEROX can do this with a simple to configure “one touch” button. " .... A unique icon can be easily created on the Toshiba LCD panel for any customer task.

I was thinking more about scan to DOCX format. Creating Searchable PDFs are also important when researching documents.

[BaconSteve]

Re: Small Law firm needs printing/copying client accounting

[SalesServiceGuy]

Re: Small Law firm needs printing/copying client accounting

If you click on what you describe as "cut and paste", it will take you to some useful videos describing in detail Dept Code Mgt and Mixed Size Originals.

[BaconSteve]

[sacramentobuzzard]

[keithxxiii]

Re: Small Law firm needs printing/copying client accounting

Any print management software that has billing code or project code or equivalent should do the job.
Standalone MFP has limitations.

[SalesServiceGuy]

Re: Small Law firm needs printing/copying client accounting

Besides Toshiba, I sell Lexmark product. The Lexmark approach to Dept Mgt. is far less easy to use. I also work with many multi line dealers and they all tell me that when a customer needs Dept Codes, they always lead with Toshiba.

[BaconSteve]

Re: Small Law firm needs printing/copying client accounting

Besides Toshiba, I sell Lexmark product. The Lexmark approach to Dept Mgt. is far less easy to use. I also work with many multi line dealers and they all tell me that when a customer needs Dept Codes, they always lead with Toshiba.

[Shaker]

Re: Small Law firm needs printing/copying client accounting

Thank you for all your thoughts. Law firms don't seem to be very popular.