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  1. #1
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    Two Factor Authentication

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    Two Factor Authentication

    Microsoft is planning on Oct 13 2020 to change the Authentication requirements on it's Office 365 products to require two factor authentication.

    Upcoming changes to Exchange Web Services (EWS) API for Office 365 - Microsoft Tech Community - 608055

    I know in Gmail, two factor authentication means you log into your account with your user name and password and then Gmail can send you a text or email that you have to enter a five digit code to verify it is you.

    Any idea how this will work on a scan to email from a copier?

    Do any copier vendors currently support two factor authentication?

  2. #2
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    Re: Two Factor Authentication

    Quote Originally Posted by SalesServiceGuy View Post
    Microsoft is planning on Oct 13 2020 to change the Authentication requirements on it's Office 365 products to require two factor authentication.

    Upcoming changes to Exchange Web Services (EWS) API for Office 365 - Microsoft Tech Community - 608055

    I know in Gmail, two factor authentication means you log into your account with your user name and password and then Gmail can send you a text or email that you have to enter a five digit code to verify it is you.

    Any idea how this will work on a scan to email from a copier?

    Do any copier vendors currently support two factor authentication?
    My work has already implemented 2 factor authentication for Office 365. It is only done when initially setting up or logging into the O365 portal. 2 factor authentication requires human interaction to be implemented properly. I know with gmail you can setup 2FA and then for other devices (scanning) you setup a specific password/ passcode for each device. Regarding whether MS will implement something similar, I really don't know. I would hope that they would so as to maintain a competitive edge. Two Factor Authentication

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  3. #3
    Service Manager 1,000+ Posts
    Two Factor Authentication

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    Re: Two Factor Authentication

    Quote Originally Posted by qbert69 View Post
    My work has already implemented 2 factor authentication for Office 365. It is only done when initially setting up or logging into the O365 portal. 2 factor authentication requires human interaction to be implemented properly. I know with gmail you can setup 2FA and then for other devices (scanning) you setup a specific password/ passcode for each device. Regarding whether MS will implement something similar, I really don't know. I would hope that they would so as to maintain a competitive edge. Two Factor Authentication

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    First, I learned from you Two Factor Authentication = 2FA. Thanks,

    I am going to change the SMTP client on my latest version Toshiba copier to Gmail and play with 2FA for awhile and see how that goes.

    Just to clarify, are you saying 2FA only has to be done once on a copier for each user account? it is not uncommon to have 20 plus email addresses in the copier's address book or LDAP look ups.

    I have being using Single Sign On (SSO) to log into my O365 Exchange account via 5 digit PIN code.

    Is SSO somehow going to collide with 2FA?

    Then I will move onto O365 Exchange soon as market acceptance of O365 is now well over 50%.

    I am hoping to get a solution and implementation to this early so that I am not chasing 100+ service calls on Oct 13 when scan to email stops working.

    I suspect when this happens there are going to be some forced copier upgrades on old copier equipment which is good for me.

  4. #4
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    Two Factor Authentication

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    Re: Two Factor Authentication

    Xerox does offer Two Factor Authentication with its Connect Key products.

    Two Factor Authentication


    2FA can also be referred to as Multi Key Authentication.

    A good Youtube video explaining 2FA.

    What is Two-Factor Authentication? (2FA) - YouTube


  5. #5
    Service Manager 1,000+ Posts
    Two Factor Authentication

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    Re: Two Factor Authentication

    Until today I was convinced that there was no way you could perform a Scan to Email via Gmail with 2FA turned on.

    I have found a workaround within Gmail called an "App Password".

    Here is a video on how to perform this task.

    How To Setup Scan To Email On Canon Copier - YouTube

    When you enter the 16 digit password into your SMTP client in your copiers's web browser, delete the spaces between the blocks of four letters.

    Anyway, I tested it and it works. Learning every day!

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