Ricoh C4504 Scan to Email Settings

[daviedaily]

We are currently setup where the "receptionist" email address is the sender for the scan to email settings. In the sent mail folder for that email account, a copy of each scanned email is saved. We're trying to reduce liability of scanning sensitive materials. Is there a way to disable saving the sent email in the sent outbox?

[slimslob]

Scan to folder and then email using an email encryption software or service.

Gmail does provide Email encryption in transit. Email encryption in transit - Gmail Help

[bsm2]

We are currently setup where the "receptionist" email address is the sender for the scan to email settings. In the sent mail folder for that email account, a copy of each scanned email is saved. We're trying to reduce liability of scanning sensitive materials. Is there a way to disable saving the sent email in the sent outbox?

Most company's must keep a record for up to 7 years
What growing businesses need to know about email archiving

A Comprehensive Guide to Email Archiving Regulations

[sandmanmac]

We are currently setup where the "receptionist" email address is the sender for the scan to email settings. In the sent mail folder for that email account, a copy of each scanned email is saved. We're trying to reduce liability of scanning sensitive materials. Is there a way to disable saving the sent email in the sent outbox?

There are countless ways to configure scan to email, most of which don't log/ save the outgoing message, but Gmail (as an example) does.
If that's who hosts your email. Either set it up in another way, OR create a new (confidential) email account that only those that should have access have the credentials to do so, and scan using that one