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  1. #1
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    Question Ricoh C4504 Scan to Email Settings

    We are currently setup where the "receptionist" email address is the sender for the scan to email settings. In the sent mail folder for that email account, a copy of each scanned email is saved. We're trying to reduce liability of scanning sensitive materials. Is there a way to disable saving the sent email in the sent outbox?

  2. #2
    Retired 5,000+ Posts slimslob's Avatar
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    Re: Ricoh C4504 Scan to Email Settings

    Scan to folder and then email using an email encryption software or service.

    Gmail does provide Email encryption in transit. Email encryption in transit - Gmail Help

  3. #3
    IT Manager 1,000+ Posts bsm2's Avatar
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    Re: Ricoh C4504 Scan to Email Settings

    Quote Originally Posted by daviedaily View Post
    We are currently setup where the "receptionist" email address is the sender for the scan to email settings. In the sent mail folder for that email account, a copy of each scanned email is saved. We're trying to reduce liability of scanning sensitive materials. Is there a way to disable saving the sent email in the sent outbox?

    Most company's must keep a record for up to 7 years
    What growing businesses need to know about email archiving

    A Comprehensive Guide to Email Archiving Regulations

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