Preventing Document Leaks With Enterprise Digital Rights Management

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    • Jan 2009
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    Preventing Document Leaks With Enterprise Digital Rights Management

    Introduction

    Enterprise content security is a top priority for all enterprises, including the government. We hear about the loss of confidential information almost every day. These events typically occur due to inadequate physical security, missing or improper implementation of technology, not adhering to security procedures, or a lack of awareness of potential vulnerabilities. Over the last 10 years companies have invested millions of dollars in keeping the bad guys out. Unfortunately, today you have to assume they are already in. Enterprise Digital Rights Management (DRM) is an effective way to protect your confidential information and to prevent document leaks.
    This white paper describes how sensitive digital information may be vulnerable when organizations rely solely on perimeter-based security solutions. It introduces Enterprise DRM solutions and explains how this technology can enhance an organization’s overall information security.
    Limitations of Perimeter-Based Security Solutions

    Documents and emails are somewhat secure while they remain within access controlled boundaries, such as content management systems, collaborative repositories, email inboxes, file system folders, etc. But these documents and emails are also routinely and often legitimately used and stored on thousands of desktops, laptops, and other end-point devices inside and outside the company firewall where they can be easily opened, copied and forwarded.
    When intellectual property (IP) is emailed outside the company’s firewalls to
    collaborate with partners, the IP owner has no way of tracking or controlling where documents go. All too often trade secrets stored on media such as a CD or USB flash memory remain in the hands of knowledge workers no longer employed by a company. Reports containing high-value information sold on a subscription basis often end up in the hands of people who have not paid for it. Intentional or unintentional loss of a laptop containing sensitive information could subject an organization to legal and financial risks.
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