Canon IR C2880i - it is possible to save all the jobs on the printer hard drive?

[Guest]

Hi,
I have Canon iRC2880 printer in my company.
My employees are printing very often documents not connected with work or just useless things.
I know that my printer has a hard drive
Is it possible to set option which will write all printing documents in hard drive memory, and later have access to these documents?
If it's possible please help me with printer configuration.
Regards,

[teckat]

Hi,
I have Canon iRC2880 printer in my company.
My employees are printing very often documents not connected with work or just useless things.
I know that my printer has a hard drive
Is it possible to set option which will write all printing documents in hard drive memory, and later have access to these documents?
If it's possible please help me with printer configuration.
Regards,

better off setting up Dept ID's for anyone who prints to 2880i

in the 2880i u can check under>
Dept ID, Password,
Total Prints, Total Color Prints, Total Black Prints, Color Copy, Color Scan, Color Print, Black Copy, Black Scan, Black Print

set up>
1) Press Additional Functions

2) Press System Settings

3) Press [Dept. ID Management]

4) Press [On]

4) Press Register Dept ID/Password

5) Hit Register

6) Enter Dept ID and a password. ( Numeric numbers only)

7) Hit OK

8) Hit Done

When the Department ID Management has been set or turned ON, the Department ID and password must be entered before using the machine.

1) Press the ID button.

2) Use the (number keys) to enter your Department ID and password.

3) Press Dept. ID button to enter your Departmetn ID.

4) Press Password button and enter your password if Any.

5) Press the [ID] button for Login/out

OR>set up
Single-Sign-On and Simple Device Login (SSO/SDL)


Enabling the Single-Sign-On and Simple Device Login (SSO/SDL) provides an end-user with the ability to sign on to imageRUNNER devices with either a unique ID/password or the same user ID/password, as his/her other networked devices. SSO and SDL can assist with security and regulatory compliance—as it helps provide a secured method to sign into devices and prevents disclosure of confidential information.

Q: What is the difference between SDL and SSO?
A: SDL User ID/Password and Dept. ID are stored on the imageRUNNER device’s hard disk and authentication is done internally through the machine. SSO uses the same User ID and Password that the user uses to log in to their PC. SSO requires a Security Agent to go out from the device to the Active Directory Server to authenticate the information.

Q: Are there any limits to the number of users that utilize SDL on the device?
A: Yes. You can register up to 1,000 users per device.

Q: If I change my SSO password at my computer, do I have to change my imageRUNNER password?
A: No. SSO will look to the back-end server (Active Directory) for the new password and authenticate it at the device. This means that if you change your password at your PC, the new password will be authenticated and recognized when you use the device.

Q: Can I use any software to help track my print costs in addition to running SDL and SSO authentication?
A: Yes. Canon’s imageWARE Accountant Manager can be utilized in conjunction with SDL to track print activity down to the user level. Tracking a user’s activity is helpful in accounting for usage of the machine and assessing the associated costs and maintenance. Canon's imageWARE Accountant Manager can be purchased separately and provides cost conscious managers a means to effectively control the costs of printing, copying, and faxing.

Q: Does SSO and SDL help with GLBA/HIPAA compliance?
A: This function only permits access to the device through the user ID and personal passwords. User IDs/passwords are unique and should not be shared between coworkers. This means that print/scan/copy/send jobs have enhanced security, which guards against unauthorized access or disclosure. The added protection helps ensure that confidential information is secure, which is an important measure for GLBA and HIPAA.

Q: How are SSO and SDL functions set up and maintained?
A: Generally, the IT department of a business sets up both functions. The person must have access to the System Manager area of the imageRUNNER device. When using SDL for temporary workers, it may be beneficial to have someone in the local department be authorized to make user additions and deletions.


Q: What if the user does not want the name of the device to show up when sending via Universal Send?
A: By using SSO and SDL, the user’s name can be set up so that it’s displayed as the sender and reply-to address instead of the name of the device.

[czaru]

Thank you very much for response..
But, this solution is not suitable for me...
I can check files names ans username in LOG, but still I only have names of documents which were printed, at this base I can't judge if this document was essential to work.
I want to have all the documents which are printed on Canon IR C2880
thanks in anticipation for respons

[teckat]

so u want to view all doc's that are printed/

do u have the command workstation set up ??

[czaru]

yes, exactly I want to have all doc's that are printed saved on my printer hard drive.
I don't have command workstation installed. I can download it and install. what next?
thanks in advance
cesar

[KenB]

Your timing couldn't possibly be worse. The entire printing industry is on the hot seat right now because people DON'T want to be able to view printed jobs - all security issues.

Are you using the Canon internal controller, or an external Fiery? (The Fiery would be a box which mounts on the back of the copier, near the bottom.)

Command Workstation would only work with a Fiery, not the internal controller.

if you are using the internal one, there's no way to do what you want without printing through an external program, which would be fairly costly.

[czaru]

I am afraid that I am using internal controller - there is any mounted box on the back...
There is no special software which I can install on my printer to save all printed jobs?
Thanks guys for response.

[mrfixit51]

Hi Cesar,
I agree with KenB, the world is all atwitter over the CBS news story about stored images on copier hard drives. The simple answer is no. The items that are copied, faxed, and printed on the copier are only rasterized data, not retrievable images like jpeg, or pdf, or word documents. There may be a possibility of a program running on a print server, (not the copier), that could store all print jobs on it. You would have to switch all printing to the external server, and have no direct IP printing allowed. I think I know what you are attempting to do, but I can think of no way to implement your task on the copier. Maybe a stern warning to all in your group about the "threat" of being able to look at all print jobs would scare your people into compliance about non work related printing.

[teckat]

anything that is printed/copied/or scanned, including personal e-mail to and or from an employees computer workstation, is the property of the EMPLOYER

[czaru]

Warnings never gives any results. I also was talking many times with my employee... and nothing have change.
Could you recommend me any tutorial or manual how to create a print server. I have one spare PC.
Thank you for everything!
Best regards

[Lotar]

Ever thought of mabye "Firing your employee" ??? lots of folks looking for jobs right now, who would be more than happy to follow your Companys rules and regulations regarding the use of your copier.

[teckat]

Warnings never gives any results. I also was talking many times with my employee... and nothing have change.
Could you recommend me any tutorial or manual how to create a print server. I have one spare PC.
Thank you for everything!
Best regards

How to Make A Computer A Print Server | eHow.com

Best practices for setting up a Windows print server

[kmham]

I agree with Lotar, however, firing has different risks for different employers. Have you considered installing computer/desktop/workstation software that allows you to "monitor" and acquires screen captures? Having something like this would definitely scare them and if that still doesn't work you can at least monitor/review their work and verify if they are printing personal items. And if you're worried about printing, I'm guessing that you're likely worried about just the sheer lake of productivity. There are tools (just do some google searches) that can measure computer activity and productivity while at the same time capturing screen images of their work. This "may" also give you the necessary ammo needed if you do have to fire someone. As with any advice including this, you should consult with your own sources (attorneys, etc) to verify what you can legally do and not do. Good luck!

[teckat]

as i stated before/ the bottom line is>

Anything that is Printed/Copied/Scanned/E-mailed/Faxed to or from an Employees workstation using a Company Copier/Fax machine becomes the property of the Employer. Any activity from a Company workstation that is not job related can be used to fire someone.
It has nothing to do with the right of privacy.


images..jpg

[mrfixit51]

as i stated before/ the bottom line is>

Anything that is Printed/Copied/Scanned/E-mailed/Faxed to or from an Employees workstation using a Company Copier/Fax machine becomes the property of the Employer. Any activity from a Company workstation that is not job related can be used to fire someone.
It has nothing to do with the right of privacy.

Most newer employee handbooks corroborate what Teckat is saying. I had to sign an affidavit attesting to the fact that I had read and understood, that using company owned equipment for anything other than company business was grounds for disciplinary actions, up to and including being fired. It was also stated that any information on the company network was to be considered owned by the company...

Darn,, no porn for me...