[Misc] Default name of a scanned doc

[MunsterTech]

Hi Guys,

On the IRC-ADV50** Series machines and it will probably apply to any of the advance machines. When scanning a pdf document to folder, without naming the document in send options, the pdf will have a file name something along the lines of 20141009_28368291.pdf.

Is there a way of defaulting that file or document name? without actually naming the document in send options? So it could look something like this as default? Limerick_38927779.pdf.

Customer was asking this as they scan to a folder and they want a location name as default instead of dates. I tried setting up a favourite tab, but doesnt affect the name of the doc.

cheers guys!

[teckat]

Re: Default name of a scanned doc

(:,

Email*
The file name prefix for the image attached to the e-mail message or I-fax is assigned as follows:

If you set the file name:
The file name prefix is generated by the file name and three digits that signify the page number of the image.
Example: file name_002.tif

If you do not set the file name:
The file name prefix is generated by the job number (0001 to 4999) and three digits that signify the page number of the image.
*Example: 1231_002.tif


SMB*

If you set the file name and Divide into Pages is turned on:
The file name prefix is generated by the file name, the year, month, day, hour, minute, and second the file is sent, and the five digits that signify the page number of the image.
Example:
file name_20090707203000_00002.tif
file name_20090707203000_00002.jpeg
file name_20090707203000_00002.pdf
file name_20090707203000_00002.xps
file name_20090707203000_00002.pptx

If you set the file name and Divide into Pages is not turned on:
The file name prefix is generated by the file name and the year, month, day, hour, minute, and second the file is sent.
*Example:
file name_20090707203000.tif
file name_20090707203000.pdf
file name_20090707203000.xps
file name_20090707203000_00002.pptx

If you do not set the file name and Divide into Pages is turned on:
The file name prefix is generated by the year, month, day, hour, minute, and second the file is sent, and the five digits that signify the page number of the image.
Example:
20090707203000_00002.tif
20090707203000_00002.jpeg
20090707203000_00002.pdf
20090707203000_00002.xps
file name_20090707203000_00002.pptx

If you do not set the file name and Divide into Pages is not turned on:
The file name prefix is generated by the year, month, day, hour, minute, and second the file is sent.
*Example:
20090707203000.tif
20090707203000.pdf
20090707203000.xps
file name_20090707203000_00002.pptx


When PDF (OCR) or XPS (OCR) is set as the file format, you can set set [Auto(OCR)] to 'On' to automatically extract the first text block in the document for use as its filename. You can set the number of characters that are extracted for [Auto(OCR)] in Settings/Registration > Function > Common > Generate File > OCR Text Searchable Settings. The first text block extracted from the first page of the document is automatically set as the document name. Characters such as ",", "/", "[", or "]", which are invalid when sending a file, will not be extracted. If a document name is already entered, the extracted text is appended to the end of the filename. Characters over the character limit will be cut off. The encrypted PDF mode and [Auto(OCR)] cannot be set at the same time.

You can specify a file name using the Remote UI when sending to an e-mail/I-fax address or a server that is stored in [Favorite Settings].

[MunsterTech]

Re: Default name of a scanned doc

Tks for that Teckat, but what i really need is to rename the prefix by default, so everytime the customer scans via SMB it could be something like CANON_20090707203000_0002.pdf
so that the Canon part of the name is constant for each scanned doc, is that possible?