[Misc] How do you set up seperate counters for different departments on a Kyocera MFP KM4050

[akewldewd]

My client wants to have a seperate counter for the office use and the agents use, so they can bill the copy costs to their budgets. They also want seperate passwords for each department.

I set up two users:
PS
Office
with seperate passwords. (works great) as long as they remember to log-out.

I thought I set up counters for them both and I see the counter for ps-black/whit and ps-color as well as office-black/white and office-color but the counters don't advance, they stay at zero.

The total counter and an "Other" counter do advance as they should.

What am I missing? Does anyone have the proper proceedure to set this up on this machine?

Thanks.

[Kidaver]

Re: How do you set up seperate counters for different departments on a Kyocera MFP KM

You turned on User Login what you need is Account Track. User Login just requires a person to log in it doesn't track usage. Account Track is under the same menu as the User Login. I'd turn off the User Login and set up account track.

[akewldewd]

Re: How do you set up seperate counters for different departments on a Kyocera MFP KM

Ok, but they only want a few people in the office to have access to it so nobody but them can use it. They had a problem with too many people using it and slamming doors shut and running up copy bill and repair bill. Wouldn't the user accounts in conjunction with what you describe be the best way to accomplish both?

[Kidaver]

Re: How do you set up seperate counters for different departments on a Kyocera MFP KM

Well you have to have an account ID to log into the machine with Account Track so if you don't have an ID you can't use the machine anyways. Instead of putting in a user name and password as you would with User Login you'll only have to enter in an account pin number to use the machine. Both will lock people out of the machine but only account track will track each account you create. Also with account track you can limit how many copies they are allowed and reset the counter after each billing period and restrict other functions as well.

[akewldewd]

Re: How do you set up seperate counters for different departments on a Kyocera MFP KM

Well you have to have an account ID to log into the machine with Account Track so if you don't have an ID you can't use the machine anyways. Instead of putting in a user name and password as you would with User Login you'll only have to enter in an account pin number to use the machine. Both will lock people out of the machine but only account track will track each account you create. Also with account track you can limit how many copies they are allowed and reset the counter after each billing period and restrict other functions as well.

Perfect! Thanks a ton!

[b3p0]

Re: How do you set up seperate counters for different departments on a Kyocera MFP KM

I see the counter for ps-black/whit and ps-color as well as office-black/white and office-color but the counters don't advance, they stay at zero.

I didn't know there was a color 4050, or is this for keeping track of scan clicks ?