Ricoh MP C2004ex scanning OCR question

[copyaction]

[StephenB]

Re: Ricoh MP C2004ex scanning OCR question

Purchase the Adobe Acrobat program. You can OCR the documents and modify as well as make the documents searchable.
Attorneys like the searchable feature, they can enter key words in a large document and Adobe will find the words.

[KenB]

Re: Ricoh MP C2004ex scanning OCR question

While I agree that Acrobat is normally a good, solid choice, it may or may not always be the best, especially in a document intensive environment such as in a law firm.

The right questions need to be asked, such as how they intend to reference and access the documents, do they have a software in place now to handle their docs, etc...

There are a ton of good document management products out there made specifically for the legal (and other) markets.

The one definite though, is not using the available built-in OCR. They'd learn to hate it in no time flat...no matter what other system it tied into.

[slimslob]

Re: Ricoh MP C2004ex scanning OCR question

Generally speaking Ricoh's scan to OCR is unbearably slow. Like minutes per page slow. And it does not send to the destination until it is finished processing all pages.

[Mark Bbb]

Re: Ricoh MP C2004ex scanning OCR question

While I agree that Acrobat is normally a good, solid choice, it may or may not always be the best, especially in a document intensive environment such as in a law firm.

The right questions need to be asked, such as how they intend to reference and access the documents, do they have a software in place now to handle their docs, etc...

There are a ton of good document management products out there made specifically for the legal (and other) markets.

The one definite though, is not using the available built-in OCR. They'd learn to hate it in no time flat...no matter what other system it tied into.

Ken, exept Acrobat, what OCR program would you recommend that has globally good performances?

[slimslob]

Re: Ricoh MP C2004ex scanning OCR question

Ken, exept Acrobat, what OCR program would you recommend that has globally good performances?

One that I think it was Ricoh that used to bundle with MFPs as an alternative to the now long discontinued ScanRouter V2 lite was ABBYY FineReader. It can also be use to do pull scans from older MFPs that do not support SMB v2/v3. Current version is 15 and can be found online at Walmart. https://www.walmart.com/ip/ABBYY-Fin...541fe73a7e3ceb

[Daniel_B81]

Re: Ricoh MP C2004ex scanning OCR question

Another option could be to use RSI (Ricoh Smart Integration) which does OCR-scanning, i suspect the free option where you can only scan should be enough.

[Brianneoe]

Re: Ricoh MP C2004ex scanning OCR question

In some of my law firms large and small I use PPDM. It supports hot folders i.e. SMB shares and runs on windows 7-10 pro. At one firm we set up 4 windows VMs for each machine. Any problems can be fixed by the office manager when a scan job hangs-up. No renewal needed. Its a Nuance product and also will reduce the file size by 30%. PPDM is no longer supported and sold by Ricoh.

RSI also does a good job reducing the file size but I have not tested it in a law firm workflow yet. The RSI solution is cloud based and is supported and maintained by Ricoh with all the security and updates that would be needed. Here is the over view of RSI.We are starting to add this solution to more of our customers due to the low month to month price. Sign up for one year and then cancel at anytime after.

Ricoh Smart Integration (RSI) Workflows is a collection of cloud and subscription-based document routing applications that are built on the Ricoh Smart Integration (RSI) cloud platform. The RSI applications can be accessed from a SOP-equipped device (SOP G2 and higher) using Browser NX.RSI has 4 packages:

• Smart Integration Essentials
• Smart Integration Connectors
• Smart Integration Workflows (standard)
• Smart Integration Advanced Workflows

With RSI Essentials, you can send documents to email with the option to convert scanned documents to searchable and editable format using OCR. You can also send a print job from your mobile device by attaching the files and sending to print@ricohprintcloud.com.

RSI Connectors adds basic scanning to cloud accounts like Box, Dropbox, Google Drive, Office 365, and others. With RSI Workflows and Advanced Workflows, you can automatically route information to multiple destinations in a single process. Scan to readable text with optical character recognition (OCR). Scan to and print from multiple popular cloud accounts without hassle. Gain file routing options using QR codes and automated batch processing.

With The RSI Legal add-on provides two commonly used legal applications (Bates Stamping and Court eFile prep). Court eFile Prep simplifies document preparation for electronic court submission. Documents are split automatically based on a set maximum file size to meet court guidelines. Bates Stamping provides digital bates numbering to scanned documents. Scanned documents can be sent to an email or a local folder destination.The RSI Healthcare add-on

[SalesServiceGuy]

Re: Ricoh MP C2004ex scanning OCR question

The MPC2004ex was discontinued in 2017 with a 1.33 Ghz processor. I am not sure if you can purchase the OCR option anymore.

I am not sure if it has a Dual core processor. A single core processor will really bog down the copier when trying to process OCR.

Certainly, regardless of manufacturer, any OCR software that uses the processing power of the PC that it is installed on or the web server that it is hosted on will be faster and more accurate than any app installed on a copier. No doubt, a good OCR package can save a law firm a lot of time.

Except perhaps for Searchable PDF. If this is all the law firm really wants than a copier app is probably good enough as this does not require a lot of computing resources.

Even straight text is not too difficult to process into a .docx format.

Often text documents will contain, lines, boxes, images, graphics, lots of text formatting and this is where a copier app begins to struggle.

OmniPage Pro, Abbyy FineReader and Adobe Acrobat Pro are the industry leaders.

To get 98% OCR conversion accuracy, the law firm is going to have to spend some money. 2% may not sound like much but if you are processing dozens of pages, manually correcting the errors can become tedious.

[KenB]

[slimslob]

Re: Ricoh MP C2004ex scanning OCR question

I have had customers that were bankruptcy lawyers. The main requirement for documents submitted to the US Bankruptcy Court was that they be scanned at 300 dpi or better. They used a software specifically designed for submitting documents to the court. It used pull scanning requiring TWAIN or WIA drivers.

[KenB]

Re: Ricoh MP C2004ex scanning OCR question

1699965[/URL]]I have had customers that were bankruptcy lawyers. The main requirement for documents submitted to the US Bankruptcy Court was that they be scanned at 300 dpi or better. They used a software specifically designed for submitting documents to the court. It used pull scanning requiring TWAIN or WIA drivers.

I had one lawyer with a Canon machine some years back. I forget which model it was.

While not OCRing, the scanned PDFs were being rejected by the court, as the version of PDF required was 1.5, and the MFP only produced 1.3.

There was no firmware update or upgrade available to resolve the issue.

They wound up buying Acrobat to convert to the required version, which added more time and expense.

BTW...I have found software that would allow scanning TWAIN from a folder; it acted as middleware.