document server

[banginbishop]

ok ladies and gentlemen i need some info please on various manufacturers.

on ricoh we have the document server for storing files on the hdd. I need to know on other manufacturers what this feature is called.

cheers

[KenB]

Re: document server

Canon calls it "Mailboxes".

[ruben]

Re: document server

For Sharp it is Document Filing.

[blackcat4866]

Re: document server

On Konica Minolta they're "User Boxes".
On Kyocera they're "Virtual Mailboxes".

This is obvious but worth mentioning: No HDD means no boxes.

Are you going to have to configure all this, all by yourself? Lucky you. =^..^=

[banginbishop]

Re: document server

nah, my misses is head of infomation security at a large company and she wasnt aware of hdd's in copiers and IT hadnt said so I told her to be aware as hdd's should be requested back if the company is serious about what they want to keep private.

[ruben]

Re: document server

They can also have data security kits installed on some models of copiers to clear copier memory after each process, etc.

[banginbishop]

Re: document server

yeah ive just done some looking at the sharp side of it and its says about a security kit.

anyway thanks for all the responses. much appreciated as always and ive passed the info on.

[Mr Spock]

Re: document server

Konica Minolta uses "user boxes" and they have several built in security options.
encrypted hard drive (both the data and the firmware on the HDD)
data overrite which will erase data as soon as it is done with it.
Auto delete of documents stored in mailboxes and auto delete of non-used boxes themselves.

And all of this is to DOD or better standards.

It also has a complete DOD overrite of all data when the machine goes back as well.

[ddude]

Re: document server

nah, my misses is head of infomation security at a large company and she wasnt aware of hdd's in copiers and IT hadnt said so I told her to be aware as hdd's should be requested back if the company is serious about what they want to keep private.

The big scare that was pushed was that any machine with a hard drive uses the hard drive to spool jobs when printing and scanning, not just for storage, if you search this forum you will find other posts-it is more hype than reality, but it put a lot of users in a spin......

[banginbishop]

Re: document server

its only really if its got the doc server features that im interested in as its surprising how many customers try to scan a document for an email etc only to scan it into the doc server feature and leave the file on it. Ive come across bank statements (account numbers, balance etc) gas bills, credit card receipts, emails.

Now we say that hdds are not really a problem with data etc and that they have overwrite features etc.

I know of an instance where a second hand hdd was fitted to a machine to get it up and running and the hdd was not formatted after install - customer saw the data on it and the shit hit the fan big time - kyocera.

If the MOD in the UK or possibly the american military refuses to allow the hdds to be taken away then they must have a big reason why. I believe theres software out there to read the hdds but to the average person your not going to get anything off them but its possible.