Ricoh scan to Gmail in 2021

[thebillydangerous]

Scan to Gmail requires the "less secure apps" setting to work. That setting will go away in Feb 2021. I have reached out to Ricoh, but am curious what you other techs are planning or have implemented to continue working when Gmail takes away the "Less secure apps" setting. Thanks in advance. I appreciate all the combined knowledge of this community.

[slimslob]

Re: Ricoh scan to Gmail in 2021

"less secure apps" is only needed if the MFP does not support SSL/TLS/StartTLS. There is still the option on using a local relay such as stunnel.

You can also setup an account with GoDaddy. Their secureserver.net SMTP still supports port 25. They also support port 80 in case have a problem with normal SMTP ports being blocked. AT&T used to block outgoing SMTP from a scan device to any server except their own. Port 80 cannot be blocked as it is the same port used for internet access.

[SalesServiceGuy]

Re: Ricoh scan to Gmail in 2021

The solution might involve the use of an App Password as seen in this video.

How To Setup Scan To Email On Canon Copier - YouTube

[Phil B.]

Re: Ricoh scan to Gmail in 2021

The solution might involve the use of an App Password as seen in this video.

How To Setup Scan To Email On Canon Copier - YouTube

his is a ricoh not canon

[sandmanmac]

Re: Ricoh scan to Gmail in 2021

The solution might involve the use of an App Password

This is absolutely the solution, after enabling 2-factor authentication.
Been doing it for quite a while, and there a few other discussions about it.

Reducing the security level by "allowing less secure apps" is NEVER a good idea

[thebillydangerous]

Re: Ricoh scan to Gmail in 2021

Thanks all. I have tested with my admin C4504.
App password setting works a charm.
1000 kindnesses to all who read and chimed in.

[anothertech]

Re: Ricoh scan to Gmail in 2021

This is excellent information. I wish we had a sticky area on this forum, this answer will be needed and asked by many techs when less secure apps is taken away.

[JaysOnTheEDGE]

Re: Ricoh scan to Gmail in 2021

"App password" setting also works with scan to MS Office365 (outlook) e-mail when 2-factor authentication is enabled on the account MS Office365 account.

[SalesServiceGuy]

Re: Ricoh scan to Gmail in 2021

"App password" setting also works with scan to MS Office365 (outlook) e-mail when 2-factor authentication is enabled on the account MS Office365 account.

Fantastic! Can you detail where in the Admin area of O365 the switch for 2FA is located?

[skinnyb]

Re: Ricoh scan to Gmail in 2021

Good info. The video is for a Canon but setting up on a Ricoh is no big deal, the Gmail settings was the golden part... Good to know.

Sent from my LM-V405 using Tapatalk

[SalesServiceGuy]

Re: Ricoh scan to Gmail in 2021

Fantastic! Can you detail where in the Admin area of O365 the switch for 2FA is located?

I found it myself in the M365 Admin Center, Active Users. Just have to play with it a few days to be able to understand how App Password and O365 2FA interact and gets programmed into a copier.

[ThePomqueteer]

Re: Ricoh scan to Gmail in 2021

Here are some instructions I sent to my coworkers when our phones email stopped working due to 2FA. Just use that same password you created as authentication on the copier and you should be all set. I tried attaching some pictures as well but got an error when trying to post so if you need pictures let me know and I can post them separately.


First go to Sign in to your account and log in. It might prompt you for a code that it sends to your cellphone through text. Once you're in select App Passwords




Then select create and enter a name for the app password (ie. Cellphone)


It should then display a very long string of characters. Either write it down or copy it (if you forget it there is no way to see it again as far as I know and you'll need to create a new one). Then when you're setting up your email in your phone use that long string of characters as the password instead of your regular password. This will bypass the 2FA authentication and will let you receive email on your phone again.


Hope this helps

[ruben]

Re: Ricoh scan to Gmail in 2021

Scan to Gmail requires the "less secure apps" setting to work. That setting will go away in Feb 2021. I have reached out to Ricoh, but am curious what you other techs are planning or have implemented to continue working when Gmail takes away the "Less secure apps" setting. Thanks in advance. I appreciate all the combined knowledge of this community.

I have found, for small customers, setting up an outlook account works well. You have to verify the account to remove the initial daily email limit. (Free accounts are still limited to, I think, 300 per day)