IR 1023if nework folder in address book

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  • tannmann
    • Nov 2024

    IR 1023if nework folder in address book

    I am trying to set up a Canon IR 1023if for fax forwarding, but I don't have my advanced operations manual. Can anyone tell me how I can set up a network folder in the address book that I can then forward faxes to?
  • costd
    Technician

    250+ Posts
    • Jan 2008
    • 409

    #2
    The way I did it was to create an address entry for a scanning to a file on a server - then for the fax forward (besides setting the "conditions" - in our case it was all) I just selected that "address" as the forwarding destination. Now when a fax comes in it does not print, but goes to a folder called Faxes on their server. At first we printed and sent it (just to get warm and fuzzy all faxes were forwarded) but switched to only sending it to a folder later.

    Comment

    • tannmann

      #3
      Thank you for your response. Could you tell me how to set up an address book entry for scanning to a file? All I can seem to do is enter phone numbers...

      Comment

      • costd
        Technician

        250+ Posts
        • Jan 2008
        • 409

        #4
        I like to use the RUI as I find it the easiest way. Almost quitting time here so I cannot look up the exact chapter/page, but the user manual is where I went to figure it out. Comes on a CD with every unit. If you do not have a manual, try an Internet search. Have a nice weekend and hope you get it figured out as it really isn't that hard (after the first time).

        Comment

        • teckat
          Field Supervisor

          Site Contributor
          10,000+ Posts
          • Jan 2010
          • 16092

          #5
          Originally posted by tannmann
          Thank you for your response. Could you tell me how to set up an address book entry for scanning to a file? All I can seem to do is enter phone numbers...

          Sending Features
          The machine provides the following additional sending
          features: broadcasting, delayed sending, and job recall.
          ■ Broadcasting
          Broadcasting enables you to send the same document to
          multiple recipients.
          NOTE
          – A maximum of 201 destinations can be specified at the same time.
          (Out of the 201 destinations, a number or address can be specified
          with the numeric keys.) If you specify a group, which is made up of
          several destinations, each destination in the group is counted as a
          separate address.
          – If you frequently send documents to multiple destinations, it is
          recommended that you store those destinations as a group.
          1. Set documents.
          2. Press [SEND].
          3. Press [<- ] or [+> ] to select the sending
          method, then press [OK].
          If you are specifying destinations registered in Address Book, you
          can skip this step.
          4. Specify the destination.
          Use the numeric keys, one-touch keys, coded dial codes,
          favorites buttons, or [Address Book] key to specify destinations.
          NOTE
          – Only one destination can be specified using the numeric keys.
          – If <CONFIRM FAX NO.> in <ACCESS TO DEST.> in
          <SYSTEM SETTINGS> is set to <ON> and you specify a fax
          number using the numeric keys, you must enter the fax
          number again for confirmation. Enter the same fax number
          you entered in step 4 → press [OK].
          5. Repeat step 4 to enter all required recipients.
          NOTE
          – If you want to enter a fax number or e-mail/I-fax address using
          the numeric keys in the middle of the procedure, press
          [SEND], select the sending method, and then enter the
          number or address.
          – To check all the specified destinations, press [<- ] or [+> ] to
          scroll the display.
          – You can enter the send settings by pressing [SEND] and
          selecting the protocol for which you want to perform send
          settings. For details, see Chapter 4, “Sending Documents,” in
          the Basic Operation Guide.
          6. Press [Start].
          When you set the documents on the platen glass, press [<- ] or
          [+> ] to select the document size, then press [Start] for each
          document. When scanning is complete, press [OK] to start
          sending.

          ■ Delayed Sending
          Delayed sending enables you to start transmission at a specified
          time. You can store up to 64 delayed sending jobs.
          1. Set documents.
          2. Press [SEND].
          3. Press [<- ] or [+> ] to select a sending
          method, then press [OK].
          If you are specifying destinations registered in Address Book, you
          can skip this step.
          4. Open the one-touch panel.
          5. Press [Delayed TX].
          6. Use the numeric keys to enter the time you
          want to start sending, then press [OK].
          – Enter the time in the 24-hour format.
          – Enter all the numbers, including zeros.
          7. Specify the destination.
          NOTE
          If <CONFIRM FAX NO.> in <ACCESS TO DEST.> in <SYSTEM
          SETTINGS> is set to <ON> and you specify a fax number using
          the numeric keys, you must enter the fax number again for
          confirmation. Enter the same fax number you entered in step 7
          → press [OK].
          8. Press [Start].
          The document is scanned and stored into memory. It will be sent
          to the specified destination at the specified time.
          When you set the documents on the platen glass, press [<- ] or
          [+> ] to select the document size, then press [Start] for each
          document. When scanning is complete, press [OK] to start
          sending.
          NOTE
          – When <TIME OUT> is set to <ON> in <TX SETTINGS> in
          <FAX SETTINGS> in <TX/RX SETTINGS>, and if you have
          specified the destination by any other method than using
          numeric keys, the machine starts scanning automatically
          without pressing [Start], after the preset time for this setting is
          elapsed.
          – If the document cannot be sent at the time specified for
          delayed sending due to a temporary power failure (that
          recovers within an hour), it will be sent at the specified time on
          the next day.

          ■ Job Recall
          You can recall the last three destinations, scan settings, and
          send settings which have been set, and then send your
          documents.
          1. Set documents.
          2. Press [SEND].
          3. Press [Recall].
          4. Press [<- ] or [+. ] to select <1 BEFORE>,
          <2 BEFORE>, or <3 BEFORE>, then press
          [OK].
          5. Confirm that the desired recipient is
          displayed.
          You can change the recalled scan and send settings if necessary.
          6. Press [Start].
          When you set the documents on the platen glass, press [<- ] or
          [+> ] to select the document size, then press [Start] for each
          document. When scanning is complete, press [OK] to start
          sending.




          Registering/Editing File Server
          Addresses in One-Touch Keys/Coded
          Dial Codes
          >
          To send documents to a file server, the destination must be
          registered in Address Book.

          Registering File Server Addresses
          1. Press [Additional Functions].
          2. Press [<- ] or [+> ] to select <ADDRESS
          BOOK SET.>, then press [OK].
          If a password has been set for the Address Book, use the
          numeric keys to enter the password, then press [OK].
          3. Press [<- ] or [+> ] to select <1-TOUCH SPD
          DIAL> or <CODED SPD DIAL>, then press
          [OK].
          4. Press [<- ] or [+> ] to select a one-touch
          key (01 to 23) or coded dial code (000 to 176)
          for which you want to register the address,
          then press [OK].
          You can also select a one-touch key or coded dial code by
          pressing the corresponding one-touch key, or [Coded Dial]
          followed by the desired three-digit code.
          5. Press [<- ] or [+> ] to select the server
          protocol (<FTP> or <SMB>), then press [OK].
          <FTP>: Select this protocol if you are sending documents to a
          computer running Sun Solaris 2.6 or later, Mac OS X or later,
          Internet Information Services 5.0 under Windows 2000 Server,
          Internet Information Services 5.1 under Windows XP
          Professional, Internet Information Services 6.0 under Windows
          2003 Server.
          <SMB>: Select this protocol if you are sending documents to a
          computer running UNIX/Linux (Samba 2.2.8a or later), or
          Windows 98/Me/2000/XP/Server 2003.
          6. Confirm that <NAME> is displayed, then
          press [OK].
          7. Use the numeric keys to enter the
          destination’s name (up to 16 characters),
          then press [OK].
          8. Confirm that <HOST NAME> is displayed,
          then press [OK].
          9. Use the numeric keys to enter the name of
          the file server on the network (up to 120
          characters), then press [OK].
          If no DNS server is available, the host name setting should be
          specified using the IP address of the FTP server.
          (example) H O S T N A M E : 1
          c a n o n 0 1
          10. Confirm that <FILE PATH> is displayed, then
          press [OK].
          11. Use the numeric keys to specify the folder to
          which the job is to be sent (up to 120
          characters), then press [OK].
          12.Confirm that <LOGIN NAME> is displayed,
          then press [OK].
          13. Use the numeric keys to enter the login
          name, then press [OK].
          You can enter up to 24 characters for the login name.
          14. Confirm that <PASSWORD> is displayed,
          then press [OK].
          15. Use the numeric keys to enter the password,
          then press [OK].
          You can enter up to 24 characters (14 characters when <SMB> is
          selected as the server protocol) for the password.
          To register another one-touch key or coded dial code, repeat the
          procedure from step 4.
          16. Press [Stop] to return to the standby mode.


          Editing File Server Addresses

          NOTE
          You cannot change the server protocol setting (FTP or SMB) of the
          destination registered in Address Book. To change the server protocol,
          cancel the registration once, then register with the correct server
          protocol again.
          1. Press [Additional Functions].
          2. Press [<- ] or [+> ] to select <ADDRESS
          BOOK SET.>, then press [OK].
          If a password has been set for the Address Book, use the
          numeric keys to enter the password, then press [OK].
          3. Press [<- ] or [+> ] to select <1-TOUCH SPD
          DIAL> or <CODED SPD DIAL>, then press
          [OK].
          4. Press [<- ] or [+> ] to select a one-touch
          key (01 to 23) or coded dial code (000 to 176)
          you want to edit, then press [OK].
          You can also select a one-touch key or coded dial code by
          pressing the corresponding one-touch key, or [Coded Dial]
          followed by the desired three-digit code.
          5. Press [<- ] or [+> ] to select the item you
          want to edit, then press [OK].
          You can edit <NAME>, <HOST NAME>, <FILE PATH>, <LOGIN
          NAME>, and <PASSWORD>.
          6. Press [<- ] repeatedly to go back to the
          character you want to edit, then press [Clear].
          To delete the entire entry, press and hold [Clear].
          7. Use the numeric keys to enter a new
          character, then press [OK].
          8. Repeat step 5 to 7 to edit the desired items.
          9. Press [Stop] to return to the standby mode.

          **Knowledge is time consuming, exhausting and costly for a trained Tech.**

          Comment

          • teckat
            Field Supervisor

            Site Contributor
            10,000+ Posts
            • Jan 2010
            • 16092

            #6
            Deleting a File Server Address
            1. Press [Additional Functions].
            2. Press [ ] or [ ] to select <ADDRESS
            BOOK SET.>, then press [OK].
            If a password has been set for the Address Book, use the
            numeric keys to enter the password, then press [OK].
            3. Press [<- ] or [+> ] to select <1-TOUCH SPD
            DIAL> or <CODED SPD DIAL>, then press
            [OK].
            4. Press [ ] or [ ] to select a one-touch
            key (01 to 23) or coded dial code (000 to 176)
            you want to delete, then press [OK].
            You can also select a one-touch key or coded dial code by
            pressing the corresponding one-touch key, or [Coded Dial]
            followed by the desired three-digit code.
            5. Press [<- ] or [+> ] to select <HOST NAME>,
            then press [OK].
            6. Press and hold [Clear] to delete the entire
            entry, then press [OK].
            You can also use [Clear] to delete characters one by one.
            NOTE
            If you delete the file server name, the rest of the settings are
            cleared automatically.
            7. Press [Stop] to return to the standby mode.

            Registering an E-Mail/I-Fax Address
            1. Press [Additional Functions].
            2. Press [<- ] or [+> ] to select <ADDRESS
            BOOK SET.>, then press [OK].
            If a password has been set for the Address Book, use the
            numeric keys to enter the password, then press [OK].
            3. Press [ ] or [ ] to select <FAVORITES
            BUTTONS>, then press [OK].
            4. Press [<- ] or [+> ] to select a one-touch
            key (01 to 04), then press [OK].
            5. Press [<- ] or [+> ] to select <E-MAIL> or
            <IFAX>, then press [OK].
            6. Confirm that <NAME> is displayed, then
            press [OK].
            7. Use the numeric keys to enter the
            destination’s name (up to 16 characters),
            then press [OK].
            8. Confirm that <E-MAIL ADDRESS> or <I-FAX
            ADDRESS> is displayed, then press [OK].
            9. Use the numeric keys to enter the
            destination’s address, then press [OK].
            If you are registering an I-fax address, skip to step 12.
            10. If you are registering an e-mail address,
            confirm that <IMAGE FORMAT> is displayed,
            then press [OK].
            11. Press [<- ] or [+> ] to select the file format
            (<PDF>, <TIFF (B&W)>, <PDF (COMPACT)>,
            or <JPEG>), then press [OK].
            <PDF>, <TIFF (B&W)>: Select for sending images in black-andwhite.
            <PDF (COMPACT)>, <JPEG>: Select for sending color images.
            12. Confirm that <DIVIDE INTO PAGES> is
            displayed, then press [OK].
            13. Press [<- ] or [+> ] to select <ON> or
            <OFF>, then press [OK].
            <OFF>: Sends multiple images as a single file without dividing
            them.
            <ON>: Separates multiple images and send them as separate
            files.
            NOTE
            If you have selected <JPEG> as the file format in step 11,
            multiple images are sent as separate files even if you set
            <DIVIDE INTO PAGES> to <OFF>.
            14. Confirm that <IMAGEQUALITY> is displayed,
            then press [OK].
            15. Press [ ] or [ ] to select the resolution,
            then press [OK].
            You can select from <200x200dpi>, <200x400dpi>,
            <300x300dpi>, <400x400dpi>, <600X600dpi>, <100X100dpi>,
            <150X150dpi>, and <200x100dpi>.
            NOTE
            – If you are registering an e-mail address, note the following:
            –If you want to send color images in the <PDF (COMPACT)>
            format, select <300x300dpi>. Otherwise, the image is sent in
            black-and-white.
            –If you want to send color images in the <JPEG> format,
            select <100X100dpi>, <150X150dpi>, <200x200dpi>, or
            <300x300dpi>. Otherwise, the image is sent in black-andwhite.
            –If you have selected <PDF> or <TIFF> as the file format in
            step 11 and <100X100dpi> or <600X600dpi> as the
            resolution, the image is sent in <200x200dpi> resolution.
            – If you are registering an I-fax address, the image is sent in
            <200x200dpi> even if you select <200x400dpi>,
            <300x300dpi>, <400x400dpi>, <600X600dpi>,
            <100X100dpi>, or <150X150dpi>.
            16. Confirm that <ORIGINAL TYPE> is displayed,
            then press [OK].
            17. Press [<- ] or [+> ] to select the original
            type (<TEXT/PHOTO>, <TEXT>, or <PHOTO>),
            then press [OK].
            NOTE
            If you have selected <PDF (COMPACT)> as the file format in
            step 11, the original type is automatically set to <TEXT/PHOTO>.
            Skip to step 18.
            18. Press [Stop] to return to the standby mode.

            Registering a File Server Address
            1. Press [Additional Functions].
            2. Press [<- ] or [+> ] to select <ADDRESS
            BOOK SET.>, then press [OK].
            If a password has been set for the Address Book, use the
            numeric keys to enter the password, then press [OK].
            3. Press [ ] or [ ] to select <FAVORITES
            BUTTONS>, then press [OK].
            4. Press [<- ] or [+> ] to select a one-touch
            key (01 to 04), then press [OK].
            5. Press [<- ] or [+> ] to select the server
            protocol (<FTP> or <SMB>), then press [OK].
            For details on each protocol, see step 5 in “Registering File
            Server Addresses,” on p. 1-19.
            6. Confirm that <NAME> is displayed, then
            press [OK].
            7. Use the numeric keys to enter the
            destination’s name (up to 16 characters),
            then press [OK].
            8. Confirm that <HOST NAME> is displayed,
            then press [OK].
            9. Use the numeric keys to enter the name of
            the file server on the network (up to 120
            characters), then press [OK].
            For instructions on entering the file server name, see step 9 in
            “Registering File Server Addresses,” on p. 1-19.
            10. Confirm that <FILE PATH> is displayed, then
            press [OK].
            11. Use the numeric keys to enter the file path to
            the folder to which the job is to be sent (up to
            120 characters), then press [OK].
            12. Confirm that <LOGIN NAME> is displayed,
            then press [OK].
            13. Use the numeric keys to enter the login
            name, then press [OK].
            You can enter up to 24 characters for the login name.
            14. Confirm that <PASSWORD> is displayed,
            then press [OK].
            15. Use the numeric keys to enter the password,
            then press [OK].
            You can enter up to 24 characters (14 characters when <SMB> is
            selected as the server protocol) for the password.
            16. Confirm that <IMAGE FORMAT> is displayed,
            then press [OK].
            17. Press [ ] or [ ] to select the file format
            (<PDF>, <TIFF (B&W)>, <PDF (COMPACT)>,
            or <JPEG>), then press [OK].
            <PDF>, <TIFF (B&W)>: Select for sending images in black-andwhite.
            <PDF (COMPACT)>, <JPEG>: Select for sending color images.
            18. Confirm that <DIVIDE INTO PAGES> is
            displayed, then press [OK].
            19. Press [ ] or [ ] to select <ON> or
            <OFF>, then press [OK].
            <OFF>: Sends multiple images as a single file without dividing
            them.
            <ON>: Separates multiple images and send them as separate
            files.
            NOTE
            If you have selected <JPEG> as the file format in step 17,
            multiple images are sent as separate files even if you set
            <DIVIDE INTO PAGES> to <OFF>.
            20. Confirm that <IMAGEQUALITY> is displayed,
            then press [OK].
            21. Press [<- ] or [+> ] to select the resolution,
            then press [OK].
            You can select from <200x200dpi>, <200x400dpi>,
            <300x300dpi>, <400x400dpi>, <600X600dpi>, <100X100dpi>,
            <150X150dpi>, and <200x100dpi>.
            NOTE
            – If you want to send color images in the <PDF (COMPACT)>
            format, select <300x300dpi>. Otherwise, the image is sent in
            black-and-white.
            – If you want to send color images in the <JPEG> format, select
            <100X100dpi>, <150X150dpi>, <200x200dpi>, or
            <300x300dpi>. Otherwise, the image is sent in black-andwhite.
            – If you have selected <PDF> or <TIFF> as the file format in
            step 17 and <100X100dpi> or <600X600dpi> as the
            resolution, the image is sent in <200x200dpi> resolution.
            22. Confirm that <ORIGINAL TYPE> is displayed,
            then press [OK].
            23. Press [ ] or [ ] to select the original
            type (<TEXT/PHOTO>, <TEXT>, or <PHOTO>),
            then press [OK].
            NOTE
            If you have selected <PDF (COMPACT)> as the file format in
            step 17, the original type is automatically set to <TEXT/PHOTO>.
            Skip to step 24.
            24. Press [Stop] to return to the standby mode.



            **Knowledge is time consuming, exhausting and costly for a trained Tech.**

            Comment

            • tannmann

              #7

              Comment

              • costd
                Technician

                250+ Posts
                • Jan 2008
                • 409

                #8
                I find what he posted to be much harder for my simple mind than using the RUI and Reading The Fine Manual. The advance features guide can be downloaded from the e-support site. If you do not have access to e-support, search google and I suspect you will find it. All you need to do is configure and address to save a file to a server/computer, then set the fax forward conditions to that address. If you do not know how to work with the address book (same concept as other Canons) then you may want to contact a tech or sales rep to keyop you.

                Comment

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