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  1. #1
    Trusted Tech 50+ Posts CopyBats's Avatar
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    Question Scanner email destinations with User Code

    Hi Everyone,

    I'm wondering if Ricoh Machines allow the following scenario ( 4 series colour machines)

    Lets say we are going to be setting up 5 user codes to use scanning and copying functions. Each of those 5 users have 3 separate email addresses that they want programmed in the machine.

    Is there any way to setup the address book so that the Users can only see the 3 email addresses that are for them in scanner destination?

    Its not a huge concern but it is just bugging me to see if something like this is possible.

    The alternative is that you simply add all the emails in the address book and they're visible to everyone when selecting to scan.

    Thanks in advance.
    If it works, don't touch it.

  2. #2
    Retired 10,000+ Posts slimslob's Avatar
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    Re: Scanner email destinations with User Code

    Are you talking about sender addresses or destination addresses? If sender addresses you can set a separate user code for each. I would advise though that everyone only use their company assigned email address. If they want to send something to a friend using personal email addresses I recommend that they scan it to themselves and then use their gmail, etc to forward it.

  3. #3
    Trusted Tech 50+ Posts CopyBats's Avatar
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    Re: Scanner email destinations with User Code

    Quote Originally Posted by slimslob View Post
    Are you talking about sender addresses or destination addresses? If sender addresses you can set a separate user code for each. I would advise though that everyone only use their company assigned email address. If they want to send something to a friend using personal email addresses I recommend that they scan it to themselves and then use their gmail, etc to forward it.
    Hi Slim,

    I was referring to destination email addresses, should have clarified.

    I know that the user code gives you a spot for an email address but the Oddie becomes when user code person has 2-3 email addresses for themselves.
    If it works, don't touch it.

  4. #4
    Retired 10,000+ Posts slimslob's Avatar
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    Re: Scanner email destinations with User Code

    I know on older models you only had one address book. The newer models came out after I retired. They might be able to configure personal address books or pass code protected entries.

  5. #5
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    Scanner email destinations with User Code

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    Re: Scanner email destinations with User Code

    what model ricoh copiers???
    Sad To Say I Don't Have a Life
    I do this stuff on the weekends too

  6. #6
    Service Manager 5,000+ Posts
    Scanner email destinations with User Code

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    Re: Scanner email destinations with User Code

    Quote Originally Posted by n25an View Post
    what model ricoh copiers???
    He stated '4 series colour.'

    How around setting up user authentication, with Windows log in? so before that user scans they have to login to the machine then they will only see their address book associated with that account?
    Let us eat, drink, and be merry, because tomorrow we may die!

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  7. #7
    Copier Technician 500+ Posts
    Scanner email destinations with User Code

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    Re: Scanner email destinations with User Code

    Quote Originally Posted by CopyBats View Post
    Hi Everyone,

    I'm wondering if Ricoh Machines allow the following scenario ( 4 series colour machines)

    Lets say we are going to be setting up 5 user codes to use scanning and copying functions. Each of those 5 users have 3 separate email addresses that they want programmed in the machine.

    Is there any way to setup the address book so that the Users can only see the 3 email addresses that are for them in scanner destination?

    Its not a huge concern but it is just bugging me to see if something like this is possible.

    The alternative is that you simply add all the emails in the address book and they're visible to everyone when selecting to scan.

    Thanks in advance.
    I think you can only have one email address per user

  8. #8
    Service Manager 5,000+ Posts
    Scanner email destinations with User Code

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    Re: Scanner email destinations with User Code

    Quote Originally Posted by mga View Post
    I think you can only have one email address per user

    How about creating a group & add the users email destinations addresses in that?


    Let us eat, drink, and be merry, because tomorrow we may die!

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  9. #9
    Copier Technician 500+ Posts
    Scanner email destinations with User Code

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    Re: Scanner email destinations with User Code

    Quote Originally Posted by copier tech View Post
    How about creating a group & add the users email destinations addresses in that?


    Could do but I think went you add user to group you can still only add one email. May be easier just create the same user multiple time with slightly different name that relates to different email addresses.

  10. #10
    Retired 10,000+ Posts slimslob's Avatar
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    Re: Scanner email destinations with User Code

    Quote Originally Posted by mga View Post
    Could do but I think went you add user to group you can still only add one email. May be easier just create the same user multiple time with slightly different name that relates to different email addresses.
    You can add multiple users to a group and each one can have its own email destination. The only thing is when you select that group then the email will be sent to all of them.

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