can this fix the email issues?

[Synthohol]

hey just an idea, isnt there a way to build a sub compact terminal type computer running linux and an email server program which a lot are free i believe and set it up to forward or relay email from copiers that will never have the TLS/SSL that 365 requires.
gotta be a way to make one for under a hundred bucks.
install on a clients network and config it just for the copier to use.
no more app passwords or firmware dancing.

just an idea.

[Slammers]

On the one hand, yes.

On the other hand, no.

It introduces another random can of worms to manage and diagnose.

In this situation, personally, the client would either have to upgrade their device or scan to a USB stick.
If they were admant that scanning to email must continue and refused an upgrade I would be discussing with accounts.
I understand that many of you support charities/non-profits but there has to be a point where you lay it out, in black in white, that their device is too old to perform securely and they will have to use USB until they can procure a newer device.

[Synthohol]

honestly, and ive done this a few times, find an old laptop running XP and setup scan folders on it and use as an smb file server.
thats where i got the idea for a linux based smtp relay/server. i dont believe it will require maintenance like an Exchange server.

[Slammers]

Could be worth investigating for clients that agree to it.

I would draw the line at an XP machine running on my network though ahaha. You can still scan to folder on Win 11 with ancient MFDs if you change the LMCompatibilityLevel to allow NTLMv1 and configure SMBv1. This would have to be isolated though.

[Synthohol]

the biggest issue with win 11 is most dont support local accounts out of the box.
sharing a folder with a M$ logon or PIN# never worked for me not once.
i dont touch security standards on a customers PC in fear of liability.
i dont even add exceptions to firewalls anymore. let your paid IT guy do it.